Do not start with the question which AI tool you want to use. Start with one process and test whether AI can get a verifiable role there. The Clarivo framework below combines six conditions that must be clear before a pilot.
The six keys
- 01
The process is recognizable and repeatable
There is a clear beginning, a desired outcome and sufficient repetition to collect examples and exceptions. An incidental task without a fixed pattern is difficult to check.
- 02
The necessary information is available
Sources are available, up-to-date and accessible to the people or systems using the application. Spread or conflicting information must first be cleaned up or limited.
- 03
Interpretation really adds something
AI is particularly relevant when language, documents or variation need to be interpreted first. For predictable yes/no decisions, a fixed rule is often cheaper, faster and more explainable.
- 04
The impact of an error is manageable
It has been determined in advance what may go wrong, which outcome should not be automatically allowed to continue and when an employee must take over. The greater the financial, human or legal impact, the heavier the control point.
- 05
Quality is measurable
A team can formulate examples, exceptions and acceptance criteria in advance. Without measurable quality, it seems to be working well and remains the only assessment.
- 06
There is an owner after launch
Someone monitors sources, access, errors, feedback and changes. A pilot without owner soon becomes an invisible dependency.
A simple decision rule
A strong first AI process is repeatable, information-intensive and verifiable, while an error can still be safely detected.
If one of these conditions is lacking, first solve the process, data or ownership question.
What this key doesn't decide
The framework does not choose a supplier and determines independently whether processing is permitted legally. Privacy, information security, labour law and possible obligations under the EU AI Act may require additional review.
Primary sources
Sources support the framework; Clarivo adds the procedural translation and decision structure.
